Open Position
Admin cum Processing Inventory Assistant (Fulltime)
Accountabilities & Daily Responsibilities/Tasks:
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Managing inventory of Office and Merchandise items.
- Performing quality checks on stored inventory and discarding inventory that does not meet the company’s standards
- Updating inventory count and maintaining inventory records to share with management and team.
- Develop and maintain an efficient documentation and filing system for both paper and electronic records.
- Assist in ad hoc tasks given by superiors, within your work capabilities.
Requirements:Experience as an Administrative Assistant, or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office and Google Office
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
General Manager
Accountabilities & Daily Responsibilities/Tasks:
- Plan, coordinate, and direct operations to ensure the achievement of company goals/vision and mission.
- Develop, outline and implement plans and strategies to increase the profitability of company products and services.
- Develop and initiate strategies to maintain employee productivity, evaluate performance and improve the quality of products and services.
- Document and provide employee and business reports to senior-level management.
- Provide feedback and make recommendations that increase the success of marketing efforts and the effectiveness of current marketing strategies at reaching target markets.
- Schedule and lead staff meetings to discuss updates, issues, feedback and to create solutions to issues that come up within the company’s operations.
- Train, guide and mentor employees and evaluate their performance and productivity in completing their job duties.
- Assist human resources in recruiting, hiring, training, and evaluating employees and ensure staff complies with company policy and procedures.
- Oversee day-to-day operations, assigning weekly performance goals and assuring their completion, while accomplishing your own goals.
- Resolve internal staff conflicts efficiently and to the mutual benefit of those involved.
- Plan the pre-,during and post-event from beginning to finish according to requirements, target audience and objectives.
- Oversee and come up with strategies to enhance the event’s success and discuss them with higher management to get their approval.
Requirements:Experience in operations management or related field.
Proven experience in a managerial role
Strong decision-making capabilities
Above-average communication, collaboration, and delegation skills
Proven ability to develop and maintain plans
Ability to motivate and lead people, and hold employees accountable
Strong working knowledge of operational procedures
Previous performance evaluation experience
Working knowledge of human resources processes
Ability to build consensus and relationships among managers, partners, and employees.
Content & Marketing Coordinator
Accountabilities & Daily Responsibilities/Tasks:
- Manage the content provided by the Content, Creative, Marketing & Tech teams
- Responsible for cross checking the authenticity of content related to hadith/fiqh/religion matters with the Content Checking team.
- Doing content blasting for all funnels (social media, newsletters, apps and etc.)
- Assist in Qalby marketing campaigns.
- Generate monthly Social Media report and pass it to Admin.
- Answering Direct Messages via social media platforms
- Assist Marketing Team Leader in generating various marketing and general communications materials, including press releases, speeches, spokespersons briefing documents, newsletters, marketing emails, Website copy, or corporate publications, and ensuring appropriate standards are met.
- Provide copywriting, copyediting, and proofreading (English and Malay) for a range of content for social media, applications, video scripts, etc, following the ethics from the Qur’an and Sunnah.
- Produce and plan suitable and engaging Malay content that strictly follows Quran and Sunnah for all social media platforms and websites.
- Collaborate with the marketing manager to assess project needs.
- Stay current on social media trends and competitors within the editorial sphere.
- Make sure that each campaign reaches its target and KPI (especially monthly & overall downloads).
- Involve in the pre, during and post-event for marketing materials.
- Organize and host live sessions designed to engage viewers and convert them into sales
Requirement:
- Experience in content marketing or related roles.
- Excellent writing and editing skills in both Bahasa & English languages.
- Strong understanding of SEO and content optimization.
- Proficiency in content management systems (CMS).
- Experience with social media management tools.
- Ability to analyze and interpret data.
- Strong project management skills.
- Creative thinker with a strategic mindset.
- Excellent communication and collaboration skills.
- Attention to detail and ability to multitask.
- Familiarity with email marketing platforms.
- Ability to work independently and as part of a team.
- Strong organizational skills.
Retail Assistant Manager
Accountabilities & Daily Responsibilities/Tasks:
- Supervise and train staff.
- Review staff performance and offer constructive feedback.
- Manage store/product inventory. Order new supplies as needed and maintain order in the stock room.
- Collaborate with team leads on setting and achieving team-specific goals.
- Tracking inventory movement and systematically introducing promotions, sales, price changes, etc. (website and physical stocks).
- Keeping up with the current trends of popular and high demand merchandise.
- Purchase inventory based on current trends, availability of new products and customer interest
- Display merchandise to maximize purchasing appeal.
- Sourcing the best suppliers for each merchandise and negotiate to get the best deals.
- Organize sales and product demonstrations.
- Fully in charge of retail funnels especially on website and event pop up booths.
- Write sales and customer reports and make recommendations for improvements.
- Interact with customers and resolve complaints or grievances.
Videographer & Video Editor
Accountabilities & Daily Responsibilities/Tasks:
- Filming video on set and on location.
- Working with creative teams and clients to plan video shoots.
- Setting up and taking down cameras, microphones, lighting, props and other equipment.
- Editing footage after recording.
- Inserting dialog, sound effects, music, graphics, and special effects.
- Having at least 1 year experience in the field.
- Meeting with the director to determine production vision.
- Able to do basic motion graphics.
- Aware and up to date with modern editing technique.
- Able to operate full frame camera gimbal (portfolio required).
- Willing to learn and try new styles and techniques to keep up with current trends.
- Able to do basic storyboard before the project commence.
- Ensuring the project follows a logical sequence.
- Have experience handling audio recording and editing.
Requirement:
- Advance proficiency in Premiere Pro or any video editor software.
- Intermediate proficiency in Photoshop, Illustrator and After Effects is a must have.
- Able to communicate well with the team and clients.
- Creative and likes to conceptualize different ideas and video approaches to capture the audience.
- At least 1 year of working experience as a videographer or a related role.
*Please send 1-3 minutes (max) portfolio of your own video footage and editing. Specify the equipment and editing software used. You are also welcomed to share any other creative projects you have produced with us. Thank you!
Internship Video Editor
Accountabilities & Daily Responsibilities/Tasks:
- Reviewing raw material to determine the shot list.
- Manipulating film and video footage using modern editing techniques.
- Maintaining continuity while moving shots according to scene value.
- Trimming footage and putting together the rough project.
- Inserting dialog, sound effects, graphics, and special effects.
- Consulting with the director and production team throughout the project.
- Experienced with video editing – have good editing skills and an understanding of the latest tools.
- Able to utilize Adobe Premiere, After Effects, and sometimes Photoshop for videos.
- Out for photo/video-shooting.
- Good sense in structuring flow of short or long motion graphic video depends on the final concepts and ideas provided by the creative director.
- Passion for delivering great quality effectively from the first-go.
- Able to capture quick ideas with the marketing & creative team to give creative & professional solutions.
- Manage to create and edit for social media and other platforms.
Events & Merchandise Executive
Accountabilities & Daily Responsibilities/Tasks:
Plan the pre-,during and post-event from beginning to finish according to requirements, target audience and objectives.
Oversee and come up with strategies to enhance the event’s success and discuss them with higher management to get their approval.
Prepare budgets and ensure adherence.
Work closely with the Business Development Officer in getting in touch with selected vendors(when we organize our own event).
Be in charge of hiring needed personnel such as Master of Ceremony, Sound and lighting or etc.
Coordinate all operations of every departments.
Lead promotional activities for the event.
Supervise all staff and volunteers.
Check all aspects before the day of the event
Ensure events are completed smoothly and step up to resolve any problems that might occur.
Analyze the event’s success and prepare reports post-event.
Overseeing the planning and implementing of merchandise strategies.
Research and keeping up with the current trends of popular and high demand merchandise.
Prepare annual and quarterly budgets, and present them to the relevant stakeholders.
Sourcing the best suppliers for each merchandise and negotiating to get the best deals.
Liaise with designers to produce engaging design for merchandise products to be produced.
Negotiate the costs of inventory for multiple stores.
Tracking inventory movement and systematically introducing promotions, sales, price changes, etc.
Identifying trends and monitoring supply and demand.
Prepare proposals for collaborations/campaigns we can approach with suitable companies that are aligned with Qalby.
Collaborating with the marketing department to brainstorm new projects, campaigns and business ideas to maximize profit/increase the revenue.
Requirement:
1-3 years working experience in Event Managing/ Merchandiser or similar role.
Ability to travel when necessary to do sourcing and meet with suppliers and event organizers.
Strong leadership skill, detail-oriented and able to work in a fast-paced environment.
Critical and logical thinking skills, analytical, organized, exceptional negotiation and decision-making skills.
Possess good business sense, resourceful with outstanding research and bargain skills.
Strong interpersonal and communication skills (both verbal and written especially in English)
Ability to build and maintain relationships and contacts in and outside the company.
Jr Graphic Designer
Accountabilities & Daily Responsibilities/Tasks:
Developing and producing design for social media, website, app or any platform that suits the company’s expectations.
Thinking creatively to produce new ideas and concepts and developing interactive design (brand image, testimonials approve, apps, theme, design collateral etc.)
Illustrates concept by designing rough layout of art and copy regarding arrangement, size, type size and style.
Able to produce a wide variety of graphic products (including business cards, billboards, banners, brochures, e-books, press ads and etc).
Working together with the team in producing the company’s marketing communication and support materials for both printed and electronic media.
Assist videographers in producing video or materials for video in various projects.
Ensure artwork design are in line with the company’s brand identity and standard.
Requirement:
Diploma/Bachelor’s degree in fields related to design.
Prior experience as a junior designer.
A good portfolio of past design and creative projects.
Expert with design software and editing tools.
Good command over design techniques and visual elements.
Excellent communication, time management, and multitasking skills.
Good sportsmanship.
Teamwork skills.
Creative thinking with attention to detail.
Content Management Executive & Customer Service (CLOSED)
Accountabilities & Daily Responsibilities/Tasks:
Manage the content provided by the Content, Creative, Marketing & Tech teams.
Responsible for crosschecking the authenticity of content related to hadith/fiqh/religion matters with the Content Checking team.
Doing content blasting for all funnels (social media, newsletters, apps and etc.)
Assist in worldwide focus group campaign & respond to all inquiries related. (QalbyApp testers worldwide)
Work with Social Media coordinator along with marketing and creative teams to ensure that posts are engaging and relevant.
Manage Qalby Community website content & liaise with the writers/talent.
Assist in Qalby marketing campaigns.
Generate monthly Social Media report and pass it to Admin.
Answering Direct Messages via Instagram, Facebook & Twitter platforms, and emails from users when they have questions or concerns and need customer support.
Able to work flexible working hours in order to respond to users inquiries. (including weekends)
Patient and passion to complete each case at the best level possible.
Maintain a positive, polite, and professional etiquette while dealing/communicating with the users.
Liaise with other team members when needed (Different concern/case requires different solution and confirmation from different officers)
Possesses excellent knowledge about Qalby App to enhance customer support.
Compiling relevant feedback and suggestions received from users in the Sheets provided.
Requirement:
Diploma or Bachelor’s degree in Communication, Journalism, Marketing, English or related fields.
1-2 years working experience in related fields but fresh graduates are welcomed to apply.
Good command (both spoken and written) in Bahasa Malaysia and English.
Independent and a very good team player
Excellent to multitask effectively in a fast-paced.
Good time management skill,well structured and fast-learner.
Tech-savvy, proficient in the functional use of modern technology, especially Google Office tools, website, social media platforms.
Detail-oriented approach with ability to work under pressure to meet deadlines.
Willing to work on certain weekends when there is booth opening at events (Overtime will be included)
Social Media Coordinator (CLOSED)
Accountabilities & Daily Responsibilities/Tasks:
Execute a results-driven social media strategy.
Develop and curate engaging content for social media platforms.
Attend events and produce live social media content.
Collaborate with the marketing team to create a social media calendar.
Monitor TikTok’s account for industry trends.
Interact with users and respond to TikTok messages, inquiries, and comments.
Review TikTok analytics and create reports on key metrics.
Assist in the development and management of TikTok marketing and influencer marketing strategy.
To build up the company’s TikTok profile as the main job scope.
Brainstorm video concepts, video content and create storyboards for Company’s TikTok profile.
Complete other work related to the live broadcast as explained by the superior.
Qualification :
Bachelor’s degree in marketing or a related field.
1-2 years working experience in related fields but fresh graduates are welcomed to apply.
Good team player and willing to go extra miles, independent, creative, and have good time-management skills.
Good command (both spoken and written) in Bahasa Malaysia and English.
Passion for social media and proficiency with the major TikTok platform and TikTok management tools.
Energetic, passionate and cheerful during conducting live.
Ability to understand historical, current, and future trends in the digital content and social media space.
Detail-oriented approach with ability to work under pressure to meet deadlines.
Familiar with TikTok features, tools and patterns.
Web Developer
Accountabilities & Daily Responsibilities/Tasks:
Translate business requirements into system designs, solutions and design concepts using tools such as UML and flowchart to express system design needs.
Migrate existing web system to Laravel.
Strong knowledge in PHP, HTML/ CSS, Bootstrap, jQuery, and JavaScript
Strong knowledge in Laravel framework.
Knowledge in CakePHP will be added advantage.
Strong knowledge in relational database design and implementation (MySQL Server).
Experience with responsive and adaptive design.
Experience with GIT.
Knowledge in CI/CD and automation testing will be added advantage.
Able to deliver project timely based on project timeline.
Copywriter (English & Malay) (CLOSED)
Accountabilities & Daily Responsibilities/Tasks:
Write copy for a variety of media including print, video, and online (English and Bahasa Melayu) for social media and marketing.
Edit and proof work to ensure high editorial standards are met across all content
(especially app, portal etc).
Generate various marketing and general communications materials, including press
releases, speeches, spokespersons briefing documents, newsletters, marketing emails,
Website copy, or corporate publications, and ensure appropriate standards are met.
(marketing collateral).
Collaborate with content, creative, product and marketing to assess project needs
Drive brand consistency across all company communications, develop and implement
brand guidelines.
Stay current on social media trends and competitors within the editorial sphere
Write engaging copywriting following the ethics from the Qur’an and Sunnah.
Visualize the vision and mission of the company to provide trusted Islamic Essentials,
Education, and Lifestyle content based on the teaching of the Qur’an and Sunnah.
Support, assist and execute marketing strategies and campaigns.
Assist marketing executive in planning marketing funnel by minimizing the budget andmaximizing the target and make sure all organic posts will lead to downloads target and budget
Qualification :
Bachelor’s degree in journalism, communications, marketing, business or related field.
1-3 years experience at least in content marketing or copywriting (English and Bahasa
Melayu).
Social media savvy, have an in depth understanding of social media platforms and well
versed with the features.
Competency in Microsoft applications including Word, Excel, Outlook etc.
Effective written and verbal communication skills and have a high level of attention to
detail.
Strong creative thinking skills, ability to think conceptually, prioritize tasks and willingness
to meet deadlines.
Comfortable working independently with little direction under tight deadlines.
Excellent writing, editing, and proofreading skills with a diligent eye for detail, language,
flow, and grammar.
Possess understanding and basic islamic knowledge in Qur’an and Sunnah.
Have a good initiative to develop the marketing trends and strategies.
Business Development Officer
Accountabilities & Daily Responsibilities/Tasks:
Develop business and marketing plans in coordination with the Managing Director to achieve goals.
Analyzing current and past financial data and providing strategies to cut costs and increase company’s revenue.
Analyzing user feedback data in order to provide recommendations for business growth and problem resolution.
Providing insight and ideas into product development and competitive positioning.
Conducting market research on what users look for in our app, creating activities/campaigns that may attract users to download and use the app.
Work closely with the marketing, content team and assistant general manager in the company’s branding and media communication activities such as press releases, advertisements, marketing collaterals, and website.
Collaborating with company executives or any institutions where there is potential to pursue new business opportunities.
Meeting with potential investors to present company offerings and negotiate business deals (worldwide).
Develop business proposals when there is a need.
Develop creative strategies to retain and attract more users including interviewing them to take their feedback and incorporate it into the growth plan.
Develop in-depth knowledge about business development practices, marketing activities, prospective clients and industry trends.
Generate monthly reports to be submitted to the directors.
Participate in industry forums, client discussions, and conferences as a representative of the organization.
Qualification :
Bachelor’s degree in business management/administration, finance, accounting, marketing, or related field.
1-3 years working experience as a business development officer or similar role
Ability to travel when necessary to meet with customers and build business relationships
Detail-oriented and able to work in a fast-paced environment.
Critical thinking skills, analytical, organized, exceptional negotiation and decision-making skills.
Neat, well-groomed appearance and notably pleasant character.
Possess good business sense, resourceful with outstanding research skills.
Strong interpersonal and communication skills (both verbal and written especially in English)
Ability to build and maintain relationships and contacts in and outside the company.
Proficiency in all Microsoft Office applications.
We are looking for Intern!
English Content Compiler (Intern)
We are looking for energetic, and responsible interns to join our growing Content team. This position requires you to translate, check and work closely with the Content team to compile the content for our App, Social Media and website. Here, you will get the chance to work with a team of content and marketing in a fast-paced industry. If you have a passion for writing and want to learn about writing for the near future, we want you on board!
Task Description and Responsibilities
Search, compile, translate and review authentic content from various platforms (App, Social Media, website) in English.
Perform research for articles, guides and other content that are assigned to you.
Liaise with individuals or particular bodies in the process of getting the right content or compiling them.
Support the Content team in daily tasks whenever necessary
Carry out other ad-hoc tasks and projects when required and willing to work on certain weekends for events (allowance provided).
Requirements
Preferably students or recent graduates with Diploma or Bachelor’s Degree in Islamic studies. Other candidates in related fields but possess basic Quran and Sunnah knowledge are also encouraged to apply.
Good copywriting and editing skills in English.
Ability to research and learn about a wide range of topics.
Exceptional teamwork, communication and organizational skills.
An eye for detail and capable of adhering to strict deadlines.
Diligent and resourceful.
Passion for writing and willingness to learn.
Portfolio of published work (if any)
Preferred Skills
Experience with content management tools especially Google Office tools.
Interns will receive a Monthly Internship allowance.
Malay Content Compiler (Intern)
We are looking for energetic, and responsible interns to join our growing Content team. In this position, you will be expected to learn to translate, check and help the Content team to compile the content for our App, Social Media and website. Here, you will get the chance to work with a team of content and marketing in a fast-paced industry. If you have a passion for writing and want to learn about writing for the near future, we want you.
Task Description and Responsibilities
Search, compile, translate and review authentic content from various platforms (App, Social Media, website) in Malay.
Perform research for articles, guides and other content that are assigned to you.
Liaise with individuals or particular bodies in the process of getting the right content or compiling them.
Support the Content team in daily tasks when there is a need to.
Carry out other ad-hoc tasks and projects when required and willing to work on certain weekends when we participate in booth opening at any events(allowance provided).
Requirements
Preferably students or recent graduates with Diploma or Bachelor’s Degree in Islamic studies. Other candidates in related fields but possess basic Quran and Sunnah knowledge are also encouraged to apply.
Good copywriting and editing skills in Malay.
Ability to research and learn about a wide range of topics.
Exceptional teamwork, communication and organizational skills.
An eye for detail and capable of adhering to strict deadlines.
Diligent and resourceful.
Passion for writing and willingness to learn.
Portfolio of published work (if any).
Preferred Skills
Experience with content management tools especially Google Office tools.
Interns will receive a Monthly Internship allowance.
Arabic Content Compiler (Intern)
We are looking for energetic, and responsible interns to join our growing Content team. In this position, you will be expected to learn to translate, check and help the Content team to compile the content for our App, Social Media and website. Here, you will get the chance to work with a team of content and marketing in a fast-paced industry. If you have a passion for writing and want to learn about writing for the near future, we want you.
Task Description and Responsibilities
Search, compile, translate and review authentic content from various platforms (App, Social Media, website) in Arabic.
Perform research for articles, guides and other content that are assigned to you.
Liaise with individuals or particular bodies in the process of getting the right content or compiling them.
Support the Content team in daily tasks when there is a need to.
Carry out other ad-hoc tasks and projects when required and willing to work on certain weekends when we participate in booth opening at any events(allowance provided).
Requirements
Preferably students or recent graduates from Diploma or Bachelor’s Degree in Islamic studies. Other candidates in related fields but have basic Quran and Sunnah knowledge are also encouraged to apply.
Good copywriting and editing skills in Arabic.
Ability to research and learn about a wide range of topics.
Exceptional teamwork, communication and organizational skills.
An eye for detail and capable of adhering to strict deadlines.
Diligent and resourceful.
Passion for writing and willingness to learn.
Portfolio of published work(if any).
Preferred Skills
Experience with content management tools especially Google Office tools.
Interns will receive a Monthly Internship allowance.
Email your application and resume to :
admin@qalby.io
Contact (Qalby) :